Preparedness and Response Plan

Calhoun County COVID-19 Preparedness and Response Plan

Calhoun County will get back to work safely. This plan outlines how we will work together to maintain government operations in a healthy way, for  employees and the public. 

This document was approved by the Calhoun County Board of Commissioners on Thursday, May 21. 


Preparedness Plan Sections

Protective Stafety Measures
Employees with Suspected and Confirmed Cases
Business Continuity Plans
Appendix A: Critical Infrastructure Workers
Appendix B: Sample Employee Entry Screening Questionnaire
Appendix C: Employee Return to Work Plan
Appendix D: Visitor Screening Form
Appendix F: Other resources
Appendix G: Calhoun County Safe Start Phases

Need help with your preparedness plan? Check out our resources for other organizations.


Preparedness Plan
Introduction and Purpose
 

In order to respond to the current state of emergency related to the novel coronavirus (“COVID-19”) and to comply with relevant state and local orders related to COVID-19, the County of Calhoun has prepared the following COVID-19 Preparedness and Response Plan (“Plan”).  This Plan may be updated as this situation evolves or as state or local orders related to COVID-19 are issued or amended.

Essential Workers Necessary to Perform Critical Infrastructure Functions or Conduct Minimum Basic Operations

Executive Order 2020-42 and subsequent Executive Orders 2020-59, 2020-70 and 2020-77 prohibit businesses or operations to operate a business or conduct operations that require workers to leave their homes except to the extent those workers are necessary to sustain or protect life (i.e., critical infrastructure workers) or to conduct minimum basic operations.  Appendix A contains a list of critical infrastructure workers as described by the U.S. Cybersecurity and Infrastructure Security Agency in its April 24, , 2020 guidance as well as additional categories of such workers identified by Governor Whitmer in Executive Orders 2020-42,2020-59, 2020-70 and 2020-77.

Under Executive Orders 2020-42,2020-59, 2020-70 and 2020-77, workers who are necessary to conduct minimum basic operations are “those workers whose in-person presence is strictly necessary to allow the business or operation to maintain the value of inventory and equipment, care for animals, ensure security, process transactions (including payroll and employee benefits), or facilitate the ability of other workers to work remotely.”

Only “critical infrastructure workers” or those required to conduct minimum basic operations may be permitted to perform in-person activities so long as any in-person work is performed consistently with the social distancing and mitigation measures required under any relevant executive order or public health order.  Workers designated as critical infrastructure workers or those required to conduct minimum basic operations will be informed of such designations in writing, if so required. 

 

Protective Safety Measures 

Sick Leave
Employees are permitted to take paid leave consistent with the Families First Coronavirus Response Act and the County of Calhoun’s applicable PTO policies, including our Health Emergency Leave Policy. Any onsite employee who appears to have a respiratory illness may be separated from other employees and sent home.

Remote Work
All employees who are not essential to operations, and whose job duties reasonably allow them to telework, will work remotely.

Employee Screening Before Entering the Workplace
An Employee Screening Questionnaire is attached as Appendix B and shall be completed by all employees before being permitted to enter the workplace by their Department Head/Elected Official or designee.  Employees shall complete the questionnaire prior to leaving home and should contact their supervisor for direction if they meet the criteria for a suspected case as described below.  If the employee does not have a thermometer at home to take their temperature, they need to make prior arrangements with the department designee to have the temperature taken prior to entering the building. Employees meeting the screening criteria will be allowed to enter the premises and shall provide the signed questionnaire to their supervisor or as directed.  Employees that that have symptoms of a suspected case, will be prevented from entering the premises until allowed to return to work requirements have been met, which are outlined in Appendix C.

 

Personal Protective Equipment
Calhoun County shall provide and make available to all Critical Infrastructure Workers (CIW) and any worker performing in-person work, washable face coverings or personal protective equipment (PPE) such as gloves, goggles, face shields, and face masks as appropriate for the activity being performed by the CIW. Any in-person worker able to medically tolerate a face covering, must wear a covering over his or her nose and mouth when in any indoor public space. Employees who work in a private office must put a mask on anytime they leave their office or when someone comes into that private occupied office. The employee(s) both need to have a face mask on. This is subject to review as response efforts continue.

Enhanced Social Distancing
Supervisors will direct employees to perform their work in such a way so as to reasonably avoid coming within six feet of other individuals.  Where possible, employees may be relocated or provided additional resources in order to avoid shared use of offices, desks, telephones, and tools/equipment.  The number of employees permitted in any break room or lunchroom shall be limited to ensure social distancing restrictions can be followed.  Employees should remain in their assigned work areas as much as possible.  Employees will be provided with appropriate personal protective equipment as required and physical barriers may be installed for employees commensurate with their level of risk of exposure to COVID-19 and as appropriate.

Enhanced Hygiene
Employees are instructed to wash their hands frequently, to cover their coughs and sneezes with tissue or use the inside of their elbow, and to avoid touching their faces.  Employees will be provided with access to places to frequently wash hands or to access hand sanitizer.  Employees will also be provided with access to tissues and to places to properly dispose of them.  Signs regarding proper hand washing methods will be posted in all restrooms.  Hand shaking is also prohibited to ensure good hand hygiene. 

Enhanced Cleaning and Disinfecting
Increased cleaning and disinfecting of surfaces, equipment, and other elements of the work environment will be performed regularly, based on our operations, using products containing EPA-approved disinfectants. 

Departments will provide employees with access to disposable disinfectant wipes so that any commonly used surfaces can be wiped down before each use. 

How to Clean and Disinfect:

  • Frequently touched surfaces shall be cleaned with soap and water.
  • Cleaned surfaces should then be disinfected with spray or wipes.
  • Clean high touch surfaces routinely.  These include:  tables, doorknobs, light switches, countertops, desks, phones, keyboards, toilets, faucets, sinks, etc.  The County’s maintenance and contracted janitorial personnel will clean and disinfect surfaces in common and public areas, and restrooms.

In the event that an employee that has been in the workplace in the past seven (7) days tests positive for COVID-19:

  • Area(s) used by sick employees will be temporarily closed off until properly disinfected
  • Maintenance and janitorial crews will clean and disinfect all areas affected
  • CDC Guidelines to Cleaning and Disinfecting Facilities will be followed 


Tools and Equipment
Departments shall limit the sharing of tools and equipment among  employees.  Should any sharing of tools be required, employees must disinfect and clean each tool or piece of equipment following their use and before any other employee uses the tool or piece of equipment. The County will provide employees with disinfectant wipes and other disinfecting products for this purpose.

Visitors
No visitors should be allowed in the workplace unless they are deemed essential to address an issue related to critical infrastructure functions. All visitors entering the building may be screened prior to entering the building. A screening questionnaire (Appendix D) should be utilized to decide if the visitor can enter the building. If a visitor presents with symptoms of COVID-19 or answers yes to any of the screening questions, do not allow them into the building.

 
Any member of the public able to medically tolerate a face covering must wear a covering over his or her nose and mouth, such as a homemade mask, scarf, bandana or handkerchief, while in any enclosed public space.

 

Employees with Suspected or Confirmed COVID-19 Cases [Updated 5-14-20] 

Suspected Cases

An employee will be considered to have a Suspected Case of COVID-19 if:

  • They are experiencing any of the following COVID-19 symptoms:  
    • Fever of at least 100.4F
    • Shortness of breath; 
    • Continuous cough.

OR

  • They are experiencing at least two of the following symptoms:
    • Chills
    • Repeated shaking with chills
    • Muscle pain
    • Headache
    • Sore throat and/or
    • New loss of taste or smell
  • They have been exposed to a COVID-19 positive person, meaning:
    • An immediate family member has tested positive for or exhibited symptoms of COVID-19; or
    • They were notified by a public health official that they were in close contact with someone who tested posted for COVID-19

If an employee qualifies as a Suspected Case (as described above), he or she must: 

  • Immediately notify supervisor and/or Human Resources COVID-19 coordinator;
  • Follow guidance from the Public Health Department; and
  • Seek immediate medical care and be tested.

If an employee qualifies as a Suspected Case, the County will:

  • Ensure that the employee’s work area is thoroughly cleaned.

 

Confirmed Cases 

An employee will be considered a Confirmed Case of COVID-19 when that person tests positive for COVID-19 or the provider has made a differential diagnosis of COVID-19.

If an employee believes that he or she qualifies as a Confirmed Case (as described above), he or she must:

  • Immediately notify supervisor and/or Human Resources contact of his or her diagnosis; and
  • Remain out of the workplace until they are cleared to return to work by public health officials 

If an employee qualifies as a Confirmed Case, then the County will: 

  • Assist the Calhoun County Public Health Department with a close contact investigation, and ensure employees who worked in close proximity to the positive individual are aware;
  • Ensure that the entire workplace, or affected parts thereof (depending on employee’s presence in the workplace), is thoroughly cleaned and disinfected;
  • If necessary, close the work area or workplace until all necessary cleaning and disinfecting is completed; and
  • Communicate with employees about the presence of a confirmed case, the cleaning/disinfecting plans, and when the workplace will reopen. 
 

Business Continuity Plans 
The Courts and the County will designate a COVID-19 Workplace Coordinator.  The COVID-19 Workplace Coordinator will: (1) work with departments to cross-train employees to perform essential functions so the workplace can operate even if key employees are absent; (2) identify alternate supply chains for critical goods and services in the event of disruption; and (3) develop an emergency communication plan to communicate important messages to employees and constituents.

Appendix A: 

CRITICAL INFRASTRUCTURE WORKERS 

Consistent with the April 24, 2020 CISA guidance document, critical infrastructure workers include some workers in each of the following sectors 

a.     Health care and public health. 
b.     Law enforcement, public safety, and first responders.
c.     Food and agriculture.
d.     Energy.
e.     Water and wastewater 
f.      Transportation and logistics. 
g.     Public works.
h.     Communications and information technology, including news media.
i.      Other community-based government operations and essential functions 
j.      Critical manufacturing. 
k.     Hazardous materials.
l.      Financial services.
m.    Chemical supply chains and safety.
n.     Defense industrial base.

The County’s Human Resources Department maintains a list of workers deemed critical infrastructure workers and employees have been notified as to their status for reporting in-person. 

For purposes of Executive Orders 2020-42, 2020-59, 2020-70 and 2020-77, critical infrastructure workers also include:

a.     Child care workers (including workers at disaster relief child care centers), but only to the extent necessary to serve the children or dependents of workers required to perform in-person work as permitted under this order. This category includes individuals (whether licensed or not) who have arranged to care for the children or dependents of such workers.

b.     Workers at suppliers, distribution centers, or service providers, as described below 

1.  Any suppliers, distribution centers, or service providers whose continued operation is necessary to enable, support, or facilitate another business’s or operation’s critical infrastructure work may designate their workers as critical infrastructure workers, provided that only those workers whose in-person presence is necessary to enable, support, or facilitate such work may be so designated. 

2.  Any suppliers, distribution centers, or service providers whose continued operation is necessary to enable, support, or facilitate the necessary work of suppliers, distribution centers, or service providers described in subprovision (1) of this subsection may designate their workers as critical infrastructure workers, provided that only those workers whose in-person presence is necessary to enable, support, or facilitate such work may be so designated. 

3.  Consistent with the scope of work permitted under subprovision (2) of this subsection, any suppliers, distribution centers, or service providers further down the supply chain whose continued operation is necessary to enable, support, or facilitate the necessary work of other suppliers, distribution centers, or service providers may likewise designate their workers as critical infrastructure workers, provided that only those workers whose in-person presence is necessary to enable, support, or facilitate such work may be so designated. 

4.  Suppliers, distribution centers, and service providers that abuse their designation authority under this subsection shall be subject to sanctions to the fullest extent of the law.

c.     Workers in the insurance industry, but only to the extent that their work cannot be done by telephone or remotely.

d.     Workers and volunteers for businesses or operations (including both religious and secular nonprofit organizations) that provide food, shelter, and other necessities of life for economically disadvantaged or otherwise needy individuals, individuals who need assistance as a result of this emergency, and people with disabilities.

e.     Workers who perform critical labor union functions, including those who administer health and welfare funds and those who monitor the well-being and safety of union members who are critical infrastructure workers, provided that any administration or monitoring should be done by telephone or remotely where possible. 

f.      Workers at retail stores who sell groceries, medical supplies, and products necessary to maintain the safety, sanitation, and basic operation of residences, including convenience stores, pet supply stores, auto supplies and repair stores, hardware and home maintenance stores, and home appliance retailers.

g.     Workers at laundromats, coin laundries, and dry cleaners.

h.     Workers at hotels and motels, provided that the hotels or motels do not offer additional in-house amenities such as gyms, pools, spas, dining, entertainment facilities, meeting rooms, or like facilities.

i.      Workers at motor vehicle dealerships who are necessary to facilitate remote and electronic sales or leases, or to deliver motor vehicles to customers, provided that showrooms remain closed to in-person traffic.


Appendix B:
Employee Screening Tool


Appendix C:
Employee Return to Work Plan 

Consistent with Executive Order 2020-36, employees who fail entrance screening will only be permitted to return to work under the following circumstances.

Employees who test positive for COVID-19 or display one or more of the principal symptoms of COVID-19 (fever, atypical cough, or atypical shortness of breath) will not be permitted to return to work until:

1.  Local Public Health Department has released the individual from quarantine or isolation

2. For symptomatic individuals who did not have a test, three (3) days have passed since their symptoms have resolved and 10 days have passed since their symptoms first appeared or since they were swabbed for the test that yielded the positive result; or

3.  They receive a negative COVID-19 test and is exhibiting no symptoms

Employees* who have been in “close contact” (being within approximately six feet for a prolonged period of time) with an individual who tests positive for COVID-19 or who displays one or more of the principal symptoms of COVID-19 will not be permitted to return to work until either:

1.  14 days have passed since the last close contact with the sick or symptomatic individual; or

2.  The symptomatic individual receives a negative COVID-19 test. 

An employee who has been quarantined or isolated by the local Public Health Department shall not return to work until they've been notified and released by the Public Health Department.

*The “close contact” rule does not apply to the following classes of workers: health care professionals; workers at a health care facility (including hospitals, surgical centers, health maintenance organizations, nursing homes, hospice, and veteran’s facilities); first responders (e.g., police officers, fire fighters, paramedics); child protective service employees; workers at child caring institutions, as defined in MCL 722.111; and workers at correctional facilities.


Appendix D:
Visitor Screening Form 

Appendix E:
Other resources


Appendix G:
Calhoun County Safe Start Phases 


Resources for Other Organizations
Interested in using these documents for your business? Click here for a Word document of our plan
Screening forms are available as PDFs without County branding. Organizations can add their branding or logo to this form for employee screening or this form for visitor screening
We also have non-branded signs to go up throughout buildings as appropriate. Click for building signs. Page 5 in the signs PDF can be customized by the organization for the department or situation, simply by writing on the printed form. 

Have questions about these materials? Feel free to email Lucy Blair, Calhoun County Communications Manager.